Improving Tokopedia Shop Admin Experience

Improving Tokopedia Shop Admin Experience

My Role

My Role

Product Designer

Product Designer

Duration

Duration

2 Sprint (4 Weeks)

2 Sprint (4 Weeks)

Platform

Platform

Desktop

Desktop

Overview

Overview

Context

Context

The current admin journey is already outdated lead to these features are not being included which make admin account has limited capability. While admin purpose is to help owner to run the shop smoothly, this issue made admin can't help owner effectively.

The current admin journey is already outdated lead to these features are not being included which make admin account has limited capability. While admin purpose is to help owner to run the shop smoothly, this issue made admin can't help owner effectively.

User Problem

User Problem

  • Owner didn’t know that they got free admin if their shop type is PM or OS.

  • Owner didn’t know that they got free admin if their shop type is PM or OS.

  • Admin need to separate each capability of edit product, where for their admin, they should only be able to add / edit stock without having capability to delete product, edit price, description, etc.

  • Admin need to separate each capability of edit product, where for their admin, they should only be able to add / edit stock without having capability to delete product, edit price, description, etc.

  • Admin can't access pusat bantuan / resolution center so owner is the one who needs to report / raise any issue

  • Admin can't access pusat bantuan / resolution center so owner is the one who needs to report / raise any issue

How Might We

How Might We

  • Create better purchasing admin experience for shop owner, whether it’s for free admin and paid admin

  • Create better purchasing admin experience for shop owner, whether it’s for free admin and paid admin

  • Create better admin setting and admin monitoring experience for shop owner

  • Create better admin setting and admin monitoring experience for shop owner

  • Create seamless assigning experience for Shop Admin

  • Create seamless assigning experience for Shop Admin

Our Approach

Our Approach

Competitive Analysis

We analyze our competitor admin feature to get insight and compare our current journey with them.

Co-Designing

Co-Designing

Together with product team we discussed user needs, grouped based on journey then synthesized them into design mandates.

1. Discovery & Initial State

1. Discovery & Initial State

Provide clear info about the benefits of admin and how-to step information through coach marks. Also collaborate with illustrator team, planning and directing illustration for empty state.

2. Add Admin

2. Add Admin

Provide seamless activation process, both for free admin & also paid admin

3. Purchase Admin

3. Purchase Admin

Provide intuitive and informative admin info and their access capability

4. Share Access to Admin

4. Share Access to Admin

Admin access shared automatically & securely, admin will receive email and notification that they have been added to admin.

5. Admin Dashboard

5. Admin Dashboard

Covering all the different status, provide shop owner with needed information, and monitor admin activities

6. Admin Invitation

6. Admin Invitation

Admin will receive email invitation. left one is for case if assigned admin didn’t have tokopedia account, and last one if they already have tokopedia acoount

7. Admin Side View

7. Admin Side View

Admin will receive welcome pop up that including information about their admin capability access.

8. Forbidden Page

8. Forbidden Page

If admin visited some page that exclude from their access capability, system will show forbidden page.

Result

Result

After we launched admin revamp around Q1 2021, here are the progress so far:

31.8K

Total shop with Admin

Total shop with Admin

40K

Total Admin

Total Admin

~500

Admin Created on weekly basis

Admin Created on weekly basis

Feel free to reach out for collaboration purposes or just a friendly hello 👋🏻

Feel free to reach out for collaboration purposes or just a friendly hello 👋🏻

@ 2023 Randy Varianda

Feel free to reach out for collaboration purposes or just a friendly hello 👋🏻

@ 2023 Randy Varianda